Joplin Schools seeking administrative assistant for Tina Smith

Whether it is replacing someone who is leaving or adding a new position, it really does not matter; it's still another person among the legions who work at the Joplin R-8 Administration Building at 32nd and Duquesne.

The following advertisement was placed for an administrative assistant for the district's human resources director Tina Smith. The strange thing- it sounds like they are looking for someone who has far more qualifications than Ms. Smith.

I wish I could be there to record these interviews. (Just kidding.)

Position:                     Administrative Assistant for Human Resources

                                                                            

Term:                          Full-Time/ 12 Months

Classification:            Classified

Location:                    Administration Building

Qualifications:             Bachelor's degree preferred;

                                    3-5 years related experience and/or training

                                    in Human Resources preferred;

                                    Equivalent combination of education and experience

Skills/Abilities:         

• Critical Thinking - Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Complex Problem Solving - Identify complex problems and review related information to develop and evaluate options and implement solutions.
• Active Listening - Give full attention to what other people are saying, take time to understand the points being made, and ask questions as appropriate
• Speaking - Talk to others to effectively convey information
• Writing - Communicate effectively in writing as appropriate for the needs of the audience
• Service Orientation - Seek ways to be of assistance to people
• Time Management - Manage own time effectively
• Technology Adept - Proficiency in computer operations such as word processing, excel spreadsheets, and other programs central to office efficiency
• Professionalism -Ability to maintain professionalism during stressful or difficult situations; Superior interpersonal skills
• Independent Work Ethic - Ability to work efficiently without close supervision
• Deductive Reasoning - Ability to apply general rules to specific problems to produce answers that make sense
• Inductive Reasoning - Ability to Combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)

Supervisory:               No

Reports to:                  Director of Human Resources

The Administrative Assistant contributes to the accomplishment of Human Resource services and objectives that will provide an employee-oriented, high performance culture that emphasizes quality, productivity, high standards, and the ongoing recruitment and retention of a superior workforce.

General Expectations:

• Supports the mission of Joplin Schools.
• Supports the value of education.
• Complies with the privacy rights of students.
• Safeguards confidential and/or sensitive information.
• Communicates effectively with all the members of the school district and community.
• Provides excellence in customer service both internally and externally.
• Reacts to change productively.
• Keeps abreast of new information, innovative ideas and techniques.
• Maintains accurate records and filing systems for accountability and audit purposes.
• Ensures that all activities conform to district, state, or federal guidelines.

Essential Functions:

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, and performance evaluations for classified staff.
• Conduct verification of all relevant applicant credentials, including  work eligibility.
• Explain district personnel policies, services, procedures, and other essential information to employees or job applicants by telephone, in written form, e-mail, or in person.
• Record and maintain data for each employee as required in personnel information system.
• Process Employment Verification requests as directed and in accordance with Board Policy.
• Compile and prepare reports and documents as directed.
• Provide day-to-day general administrative support for all human resource activities.
• Keep up-to-date technically and apply new knowledge to job.
• Carry out all other duties as assigned.

Physical Demands

Physical Demands

Level:  Light

• Occasional Lifting up to 25 pounds
• The individual who holds this position is regularly required to walk, hear and speak and must have close moderate and distance vision ability.  

Attendance

Regular and consistent attendance is an essential function of this position. 

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