Monday, March 02, 2015
Audit gives Joplin R-8 School District next to lowest grade
Among the report's findings, taken from the citizen's sumary:
-The district's general fund balance has declined from $29 million in July 2011 to $5 million in June 2015.
-The district "has not adequately segregated the duties of receiving, recording, and depositing or transmitting monies at any of the five schools auditors visited or perform documented reviews of accounting records.
-Collection procedures at the student run store need improvement. Neither the teacher nor students maintain proper inventory records.
-The district used the same provider to serve as financial advisor and bond underwriter for all bond and lease participation certificates, and "sold general obligation bonds using a negotiated sale rather than a competitive bid process.
-The district made payments "totaling approximately $4.3 million to the rebuild projects construction manager for general conditions fees and acceleration costs without obtaining adequate supporting documentation to ensure reasonableness and compliance with contract terms."
-The district overcharged on Sunshine Law requests.
-The Board of Education did not make public the results of some votes taken and the final disposition of matters discussed in closed meetings, when required.
-" District personnel do not reconcile the Bright Futures Joplin store inventory to purchase and sales and do not conduct periodic physical inventories."
-"The district did not require 11 at-risk fourth grade students who were reading below a third grade level at the end of the 2013-2014 school year to attend summer school prior to the district promoting them to fifth grade.
-The district has not bothered to perform an annual physical inventory of assets since 2010 and the asset listing does not include $11.7 million in capital assets purchased after the tornado.
-Mileage logs are not always complete.
-The district "hired some employees for positions in which they did not possess the minimum required qualifications and there was no documentation supporting the district's acceptance of other qualifications or experience in lieu of the stated qualifications.
-The district has "not documented the basis for administrative employee mileage stipends and does not have a policy to address meal allowances, mileage reimbursements, mileage stipends and the submission of related supporting documentation."